Privacy Policy

Who we are

Legal Upgrade (“Legal Upgrade”, “We”, “Us”, “Our”) is the entity responsible for the projects, events, services and blog hosed by this website (together, “Legal Upgrade Projects”).

Our website address is: https://www.legalupgrade.eu (the “Website”). We are committed to protecting your privacy. You can visit most pages on Our site without giving Us any information about yourself. But sometimes We do need information to provide services that you request. This document is designed to give a clear explanation of Our data processing practices. Please see below for further information.

If you have any questions or concerns relating to our Website or would like to find out more about how We collect, store or use your personal data, please contact our Data Protection Officer. Data Protection Officer’s contact is as follows:

dpo@legalupgrade.eu

The company responsible for the processing of personal data is LegalUpgrade SRL, with its seat at 16 Colentina Street, B5 Building, Entrance 1, 4th floor, apartment 35, room 1, Bucharest, Romania , registered with the Commercial register under no. …

What personal data we collect and why we collect it

The personal information collected for handling registrations or enquiries are processed on base of the concluding the contract between you and Us in order to attend the events, purchase membership and/or subscriptions, subscribe for newsletters or for Us to provide you with an optimum website navigation experience. Providing required data is prerequisite necessary for you to enter into a contract with Us. We would also like to keep you informed about new events, products or offers and to provide the best possible service to you. In such case, legal basis of processing is our legitimate interests which are promotion of our brand and event sponsors/exhibitors. Sponsors have helped with organising and contributed so that the event you are attending can take a place. Therefore, these sponsors have legitimate interest to promote their products towards attendees of the event. These sponsors/ exhibitors are listed on the Website.

Whenever We process data for these purposes We will ensure that we always keep your Personal Data rights in high regard and take account of these rights.

The provision of this information is voluntary. However, if you do not provide the information requested, We may be unable to process your registration or enquiry. All information provided by you will be held in the strictest confidence.

We will only collect the personal information that is necessary for the purposes mentioned above. It includes the following (however is not limited to):

  • Full Name & Job Title
  • Company Name & Address
  • Phone Number
  • Email Address
  • Interest Areas & Preferences

We are the only owners of the information collected on this Website.

When visitors leave comments on the site We collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the Website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the Website can download and extract any location data from images on the Website.

Cookies Policy

Our Website (https://www.legalupgrade.eu) uses cookies. You can find our Cookies Policy here.

Embedded content from other websites

Articles on this Website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Our Website contains some links to other sites. Please be aware that We are not responsible for the privacy practices of such other sites. This privacy statement applies solely to the information collected by Us.

Who we share your data with

We do not rent or sell your personal information.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so We can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on Our Website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this Website, or have left comments, you can request to receive an exported file of the personal data We hold about you, including any data you have provided to Us. You can also request that We erase any personal data We hold about you. This does not include any data We are obliged to keep for administrative, legal, or security purposes.

Right to Access

You have right to access personal information which We hold about you. This can be done by e-mailing admin@legalupgrade.eu.

Right to Rectification

We will make every effort to keep your personal data accurate, complete and up to date. If your personal information is incorrect, changes or if you no longer wish to receive information from us, we will endeavour to correct, update or remove your information as swiftly as possible. This can be done by e-mailing admin@legalupgrade.eu.

Right to be Forgotten (Right to Erasure)

You have the right under certain circumstances to have your personal information erased. Your information can only be erased if your data is no longer necessary for the purpose for which it was collected, and We have no other legal ground for processing the data.

Right to Restrict Processing

You have the right to restrict the processing of your personal information, but only where:

  • its accuracy is contested, to allow Us to verify its accuracy;
  • the processing is unlawful, but you do not want it erased; or
  • it is no longer needed for the purposes for which it was collected, but We still need it to establish, exercise or defend legal claims; or
  • you have exercised the right to object, and verification of overriding grounds is pending.

Right to Data Portability

You have the right to data portability, which requires Us to provide personal information to you or another controller in a commonly used, machine-readable format, but only where the processing of that information is based on (i) consent; or (ii) the performance of a contract to which you are a party.

Right to Object to Processing

You have the right to object the processing of your personal information at any time, but only where that processing has Our legitimate interests as its legal basis. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms.

Right to Decline Automated Decision Making

You have the right to not be subject to decisions based solely on automated decision making, which produce legal or significant effects for you, except where these are (i) necessary for a contract to which you are a party; (ii) authorised by law; (iii) based on your explicit consent.

Even where such decisions are permitted, you can contest the decision and request of Us to exercise human intervention. We currently do not use automated decision making (including automated decision making using profiling) when processing your personal information. If We ever use an automated decision-making solution, you have a right to request that a decision based on your personal information cannot be solely decided via an automated process.

Direct Marketing

You hereby agree with receiving e-mails from us. If you no longer wish to receive newsletters or promotional materials, you may opt-out of receiving these communications. You can do it by following the unsubscribe link placed in the footer of the promotional email or, if by post, by returning the letter to Us with “unsubscribe” marked upon it. Or you can simply contact admin@legalupgrade.eu and ask to be unsubscribed.

Notifications of Changes

We reserve the right to amend the privacy notice. In such case, the ‘last updated’ date will be amended accordingly and you will be informed via statement prominently displayed on the website.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Data Storage and Retention

The personal data We hold is stored on Our servers and on the servers of cloud-based database management services performed by Romarg SRL. We retain data for the duration of the customer’s or member’s business relationship with Us and as required by applicable legislation. For more information on where and how long your personal data is stored, and for more information on your rights of erasure, please contact Our data protection officer at dpo@legalupgrade.eu.

Additional information

How we protect your data

We take precautions to protect your information. When users submit sensitive information over the internet, We protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Access to all of Our users’ information is restricted in Our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The servers that We store personally identifiable information on are kept in a secure environment.

EU Anti-Spam Legislation

We have taken all reasonable steps to comply with EU’s Anti-Spam Legislation. We only email contacts with whom We have had a business relationship within the last 4 years, individuals who may have enquired about an event in the last 6 months or who have opted in to receive our divisional marketing communications. Should you receive an unsolicited email from us please email admin@legalupgrade.eu and we will remove your details within 48 hours.


What data breach procedures we have in place

What third parties we receive data from

Google Analytics

We use this to understand how the site is being used in order to improve the user experience. User data is all anonymous. You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.html

Social Buttons

On many of the pages of the site, you will see ‘social buttons’. These enable users to share or bookmark the web pages. There are buttons for Twitter, Google +1, Facebook ‘Like’, and LinkedIn ‘Share’. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of Ours. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on Our Website. So if you click on any of these buttons, these sites will be registering that action and may use that information. In some cases, these sites will be registering the fact that you are visiting Our Website, and the specific pages you are on, even if you don’t click on the button if you are logged into their services, like Google and Facebook. You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out or delete such information.

External Web services

We use a number of external web services on Our Website, mostly to display content within Our web pages. For example, to display images we often use Flickr; to display slideshows We sometimes use SlideShare; to show videos We use Vimeo and YouTube. This is not an exhaustive or complete list of the services We use or might use in the future when embedding content, but these are the most common. As with the social buttons, we cannot prevent these sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.

Email tracking

Some emails that We send you have no tracking in at all e.g. service emails. Other emails We send We put in tracking so as to tell how much traffic those emails send to the Website but We do not know who has clicked so the data is anonymous e.g. our newsletters.

Comments & Questions

In order to leave a comment, you have to be a logged in as a member or by using a chat window.


Terms & Conditions for Events Agreement & Booking

Worldwide Terms & Conditions

Please read the information listed below as each booking is subject to Our standard terms and conditions.

Payment Terms

Upon completion of the registration form, you will be redirected to the payment page. Registration must be made and payment must be received prior to the conference date. We reserve the right to refuse admission to the conference if payment has not been received.

Cancellation, Postponement and Substitution Policy

You may substitute delegates at any time by providing reasonable advance notice to Us. For any cancellations received in writing not less than thirty (30) days prior to the event, you will receive a 50% credit to be used at another Legal Upgrade event which will occur within one year from the date of issuance of such credit. An administration fee of 10% of the contract fee will be retained by Us for all permitted cancellations. No credit will be issued for any cancellations occurring within twenty nine (29) days (inclusive) of the event.
In the event that We cancel an event for any reason, you will receive a credit for 100% of the contract fee paid. You may use this credit for another Legal Upgrade event to be mutually agreed with Us, which must occur within one year from the date of cancellation.
In the event that We postpone an event for any reason and the delegate is unable or unwilling to attend in on the rescheduled date, you will receive a credit for 100% of the contract fee paid. You may use this credit for another Legal Upgrade event to be mutually agreed with US, which must occur within one year from the date of postponement.
Except as specified above, no credits will be issued for cancellations. There are no refunds given under any circumstances.
We are not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. We shall assume no liability whatsoever if the event is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or another emergency.
Please note that while speakers and topics were confirmed at the time of publishing, circumstances beyond the control of the organisers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, We reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on the Website as soon as possible.

Whilst all reasonable care and effort has been made, Legal Upgrade reserves the right to alter the programme content without notice. If, for any reason We decide to cancel, postpone or merge this conference with another conference, We are not responsible for covering hotel, airfare, or other expenses incurred by clients. The conference fee can be credited to a future conference.

Intellectual Property & Copyright

All Our materials in relation to Legal Upgrade events are exclusively reserved and any unauthorised duplication, publication or distribution is strictly prohibited. Legal Upgrade shall not be liable for any loss or damage suffered by the client or by any third party arising from the use or reproduction of any connected materials. It is also agreed that We have no responsibility to ensure that the necessary permissions have been obtained by the client in relation to the use of names, people, trademarks, or any other copyrighted materials. Legal Upgrade reserves the right to use the aforementioned materials for marketing and/or commercial purposes; This contract supersedes any previous agreement, between the parties relating to the all Legal Upgrade materials.

Jurisdiction

Legal Upgrade agreements shall be governed in accordance with the law of Romania and the parties submit to the exclusive jurisdiction of the Romanian Courts. However only Legal Upgrade is entitled to waive this right and submit to the jurisdiction of the courts in which the client’s office is located.

Information Sharing

We do not rent or sell our customer e-mail lists.

Testimonials

Legal Upgrade is thankful for client feedback at our events. We may use clients’ company logo, quotes & testimonials in future marketing literature.

Pricing

All prices quoted by Legal Upgrade are excluding VAT with regards to advertising of the price for any taxable items or services and the VAT rate is specified by the relevant national tax authority at this point in time.

Registration fees include programme materials, food and refreshments.

Registration decline

We reserve the right to review and decline any registration at its own discretion.

Discounts

All ‘Early Bird’ Discounts require payment at time of registration and before the cut-off date in order to receive any discount. Any discounts offered whether by Legal Upgrade (including team discounts) must also require payment at the time of registration. All discount offers cannot be combined with any other offer.
For group discounts to apply all delegates must register on the same day.

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